The outlook is a very powerful tool but most users don’t get the most out of it.\u00a0We offer you some tips, to make your work with this program faster, more efficient and enjoyable.<\/p>\n\n\n\n
Backup:<\/strong>\u00a0this advice is placed first for a good reason, and that is that a lot of data is stored in Outlook and nobody likes to lose this type of information.\u00a0Making a backup is as simple as copying a file (a .pst file to be more exact).\u00a0Using the Export function is not the best way to create a proper backup.\u00a0Microsoft has added the free\u00a0backup add-in application\u00a0that helps you locate PST files and assign them a location.\u00a0It also has the reminder function to create a backup when Outlook is closed.\u00a0If you want to copy all Outlook data and have this done automatically it is advisable to use\u00a0ABF Outlook Backup<\/p>\n\n\n\n Close Outlook before turning off the computer<\/strong>: when you turn off your PC, the applications that are running are automatically closed.\u00a0This procedure is not recommended for Outlook as it works with external servers and the shutdown process is slower, so Windows will automatically close the Outlook tool and PST file corruption or even loss may occur.\u00a0If you have other applications linked to Outlook you must also close them before turning off the computer or Outlook will not close.\u00a0To check if Outlook is completely closed, we run the task manager and verify that the Outlook.exe process is not listed.<\/p>\n\n\n\n Save your contacts<\/strong>: When you write a contact\u2019s address in a new email, Outlook will suggest addresses and contacts.\u00a0This is a very useful feature but it can be dangerous because it makes us forget to put the contacts in their corresponding folder.\u00a0Autosuggestion for Outlook 2007 and earlier is based on previously used address caches to which we have sent some mail.\u00a0They have no relationship with the contacts folder.\u00a0To quickly save a contact in this folder, right-click on the address and select “Add to Outlook Contacts”.\u00a0To import the Autosuggestion cache into Outlook you can enter Import contacts from nk2-file. To delete a name from the list of Suggested Contacts, select it with the arrows and press the Delete key.<\/p>\n\n\n\n Disable the antivirus scanner<\/strong>: integrating an antivirus scanner into Outlook may seem like a smart idea but it really isn’t, since we have a tool that analyzes the files that are downloaded to the computer, we are already sufficiently protected.\u00a0Having an integrated antivirus can cause a lot of problems with sending, receiving and viewing messages.\u00a0You can also reduce the speed of Outlook.\u00a0The best solution is to disable it, we will have more efficient use of Outlook with the same level of security.<\/p>\n\n\n\n Disable add-<\/strong>\u00a0ons<\/strong>\u00a0you don’t use<\/strong>: some of the applications you install on your computer also install add-ons in your Outlook settings.\u00a0These installed add-ons make Outlook work more slowly or present errors because the version of these add-ons and the version of Outlook are not compatible or for other reasons.\u00a0In any case, it is best to uninstall all those add-ons that you do not use.\u00a0In this\u00a0guide, you can find how to do it.<\/p>\n\n\n\n No matter, yes connect:<\/strong> when you have an extra PST file and want to see what’s in it, don’t use the Import function.\u00a0You can directly open that file with the command: File> Open> Outlook data file.\u00a0If there is something in that file that you want to store in your original PST file, use copy or move items from one folder to another.\u00a0 Do not connect to PST files that are in a network share:<\/strong> it is one of those things that at first sound good but really is not a good idea.\u00a0 Use more than just rules to organize the mail<\/strong>: the rules are a good way to sort your emails but having too many rules can make it more complicated to manage the rules than the emails themselves.\u00a0Also, improper use can create duplicates and when you connect to an Exchange server, the number of rules may be limited by the size of these rules.\u00a0Therefore, it is good to look at the other email management options offered by Outlook.\u00a0 Use the “To”, “CC”, “CCO” and “From” fields correctly<\/strong>: this tip is useful for any email tool and not just for Outlook.\u00a0Knowing how to use each of the different fields can prevent confusion or inconvenience to the recipient.\u00a0In general, the uses of each field are the following:\u00a0 The outlook is a very powerful tool but most users don’t get the most out of it.\u00a0We offer you some<\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[15],"tags":[24,23,21],"yoast_head":"\n
Importing is not the best way to restore a backup copy of a PST file.\u00a0In the account settings, you can assign to which PST file you want your new emails to be delivered.\u00a0There are very few cases in which it is recommended to use the Import function.<\/p>\n\n\n\n
As PST files are databases, they rely heavily on the specific actions of the hard drive to perform the appropriate actions.\u00a0This is not possible when you connect this type of file to the network if you do it can lead to poor performance and data corruption or file loss.\u00a0Microsoft has declared this configuration is unsupported.\u00a0One solution is to keep the original stored on the computer and use Outlook Addin to create backup copies on a shared resource.<\/p>\n\n\n\n
The instant search feature in Outlook is also very powerful and you can really find in an instant the email you were looking for.<\/p>\n\n\n\n
\u00ab\u00a0To\u00a0\u00ab: Specify the address of the person or persons with whom you are going to communicate.\u00a0When we use the “CCO” field (see below) specify your own email here.\u00a0
\u00ab\u00a0CC\u00ab: This field is used when you want to send the message to an additional person for informational purposes and you want to notify the recipient that that person is being informed.\u00a0In general, the people included in this field have no specified actions on the message.\u00a0When the recipient selects \u201canswer all\u201d the person who appears in CC is also notified.\u00a0
\u00ab\u00a0CCO\u00a0\u00ab: This field is used to include an additional person who will receive the message, without the recipient knowing it.\u00a0It is also used to send the same message to several people but who do not know each other, so as not to expose their addresses publicly.\u00a0When the recipient chooses to “answer all” people in BCC do not receive a follow-up.\u00a0
“Of”: In Outlook 2010, this field is automatically displayed when you have multiple email accounts configured to select the outgoing email account
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